Draft Minutes of 2020 AGM - 30th June

by Turtles Swimming Club Newsletters

Draft Minutes of Turtles Annual General Meeting Tuesday 30th June 2020

 

Due to the Covid-19 Pandemic, the Meeting was conducted as a Virtual Meeting utilizing Microsoft Teams Software.

 

Those Present on Teams: David Lee, Peter Horne, Rosemary Noyes, Don Lamb, Bijan Ghorbanian, Terry Cheshire, Cheryl Lee, Heather Johnston.

 

Apologies: Patricia Bonney, Ann Chivers, Alison Grey, Nigel Grey, Linda Clarke, Andy Wallis

 

The meeting commenced at 8.10pm

 

1)  Acting Chair

The Meeting noted that neither the Chair (Alison Grey) nor the Vice Chair (Nigel Grey) were able to attend the meeting and that they had requested that the Chairing of the Turtles Meetings be passed over to Club President David Lee until such time as they are able to participate again. The meeting was asked to approve the temporary appointment of David Lee as Acting Chair.

 

Proposed: Peter Horne

Seconded: Rosemary Noyes

 

2) Virtual Meeting

It was noted that the Virtual Meeting had been arranged and communicated in line with the Charity Commission Guidelines. The paperwork had been circulated by email to members with sufficient notice together with an invitation to join the meeting. There had been no requests received to join the Virtual AGM from any non-Committee members. Gary Lee sat in on the meeting.

 

3)  2019 AGM Minutes

The minutes of the 2019 meeting were approved.

 

Proposed: Heather Johnston

Seconded: Cheryl Lee

 

4) Any Matters Arising  -    There were no Matters Arising . 

 

5) Chair’s Report

Alison Grey’s Chair’s Report  was considered in her absence.  The full text of this report is available in the AGM edition of Turtles Newsletter (Issue 130). The report was accepted.

 

Proposed: Cheryl Lee

Seconded: Peter Horne

 

6) Treasurer’s Report
Rosemary Noyes presented her comprehensive end of year Income and Expenditure report and Balance Sheet.

 

The Treasurer’s report headlines are available via the AGM edition of Turtles Newsletter (Issue 130). The full financial report is available on request to all members, however there had been no requests to date. An explanation was given on the details of sundries on both income and expenditure sheets. The report was accepted.

 

Proposed: Terry Cheshire

Seconded: Peter Horne

 

 

7) Secretary’s Report

Andy Wallis presented his report which was considered in his absence.  The full text of the Secretary’s report is available via the AGM edition of Turtles Newsletter (Issue 130).

 

Andy resigned the position of Secretary before the year end and Heather Johnston had been appointed by the Committee accordingly. The Meeting expressed gratitude for Andy’s contribution and his decision to stand for election as a Committee Member for 2020/21. The report was accepted.

 

Proposed : Cheryl Lee

Seconded : Terry Cheshire

 

8)  Election of Officers and Committee

Officers Elected

Post

Name

Proposed

Seconded

Chair

Alison Grey

Peter Horne

Bijan Ghorbanian

Vice Chair

Nigel Grey

Don Lamb

Rosemary Noyes

Treasurer

Rosemary Noyes

Heather Johnston

Terry Cheshire

Secretary

Heather Johnston

Terry Cheshire

Rosemary Noyes

Assistant Secretary

Bijan Ghorbanian

Cheryl Lee

Peter Horn

Competition Secretary

Nigel Grey

Dave Lee

Don Lamb

Chief Instructor

Cheryl Lee

Peter Horne

Rosemary Noyes

Child and Vulnerable Adult Protection Officer

Alison Grey

Cheryl Lee

Don Lamb

Health and Safety Officer

Peter Horne

Bijan Ghorbanian

Terry Cheshire

 

Committee Members                                                                            

 

Appointed as a Group

Proposed

Seconded

Peter Horne

 

Cheryl Lee

Rosemary Noyes

David Lee

 

Cheryl Lee

Rosemary Noyes

Linda Clarke

 

Cheryl Lee

Rosemary Noyes

Andy Wallis

 

Cheryl Lee

Rosemary Noyes

Don Lamb

 

Cheryl Lee

Rosemary Noyes

Terry Cheshire

 

Cheryl Lee

Rosemary Noyes

 

 

Co-Opted Members

The Committee approved both Ann Chivers and Patricia Bonney as Co-opted Members for 20/221.

 

 

9) Appointment of Auditor

The Meeting expressed sincere condolences following the death of our long serving auditor, Michael Golz. As a consequence, the Committee appointed Richard Fremantle as an Independent Examiner of the Turtles Annual Accounts. Richard Fremantle is prepared to be elected again for 2020/21.

 

Proposed: Rosemary Noyes

Seconded: Peter Horne

 

10) Proposed Changes to the Constitution

Full text of the proposed changes to the Constitution is available in the AGM edition of Turtles Newsletter (Issue 130). The changes had been fully debated by the Committee and the proposed changes agreed for sign off. There had been no comments received back from the Membership.

 

Proposed: Cheryl Lee

Seconded: Don Lamb

 

11) Any Other Business

Noted that the Chair and Vice Chair were not present.

 

Those present wished Nigel Grey a speedy recovery and return to office. 

 

Next scheduled Committee meeting is 21st July.  It was noted that Highgrove Pool may open before then.  In the event that Highgrove opens before the next Committee meeting, an interim meeting may be necessary to discuss a possible phased return. 

 

Committee will take a view on the 2020 Awards at the next Committee meeting. 

 

 

Meeting Closed: 20:30 hours

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