|The Committee, Constitution Policies & Rules|
The Officers & Committee are elected every year at the AGM.
The Club may also appoint an Honorary Club President from time to time.
The 2018/19 Officers & Committee were elected as follows:
Chair Alison Grey, Vice Chair Nigel Grey, Treasurer Rosemary Noyes,
Secretary Andy Wallis, Assistant Secretary Bijan Ghorbanian, Chief Instructor Cheryl Lee
President David Lee
Committee Members Peter Horne, Linda Clark, Patricia Bonney,Don Lamb, Emma Hewlett & Terry Cheshire
Co-Opted Member Ann Chivers (non-voting)
Peter Horne has special responsibility for Health & Safety
Annual Accounts are presented to the AGM by the Treasurer
The accounts are then filed with the Charities Commission
All members may attend the AGM and take part in the election and re-election of the Officers & Committee.
On joining the Turtles Swimming Club you will be given a copy of the Club Constitution and is displayed below.
Pool Rules and Procedures
1) When the pool alarm sounds all members in the pool must make their way to the side of the pool, follow the direction of the pool staff and volunteers and exit the pool quickly if advised to do so. No member should re-enter the pool until advised to do so.
2) The small pool cannot be in operation unless a lifeguard is present, so no member should enter the pool until a lifeguard gives permission.
Likewise, at the start of the swim session in the main pool, no member should enter the pool until advised to do so by the lifeguard or senior instructor for that session.
3) There should be no diving or persistent jumping in the pool. Instructors may allow jumping in when in the course of a lesson in order to promote safe practices. Adult members may jump in to the water on first entry but only where it is safe to do so.
4) Children under 8 years old are not allowed to swim in the deep end of the pool.
5) There should be no running on poolside at any time.
6) Carers should remain within arm’s reach of the person they are looking after in the pool.
7) If you are a weak swimmer or tire easily after a few lengths an appropriate buoyancy aid should be used.
8) The taking of pool photographs at any time is only permissible following the explicit authority of the
9) Although you are not legally obliged to inform us of changes to your medical condition, we strongly advise that you do. Please let a member of the Turtles Committee.
Club members should familiarise themselves with the club’s policies and procedures as follows (click on the policy line to view):
Poolside Helper Induction Programme (Revised 2017)
Poolside Helpers & Swim Teachers Policy & Progression (Revised 2017)
GDPR became enforceable on 25th May 2018.
As a club we hold data drawn from information you have supplied to us or we have collected through your swimming (eg swim times.)
We solely hold this information for the purposes of club administration and do not pass any information to external parties, with the
exception of where that information is to be used for your participation in competitions or galas.
We communicate with you via e-mail and you have the option to withdraw from this on request.
Should you wish to see the information we hold on you, please e-mail the Turtles Swimming Account.
The Approved Turtles Constitution (AGM June 9th 2018)
1. 1. Name
The name of the club shall be known as the ‘Turtles Swimming Club’
To encourage, promote and develop the art of swimming and provide respite for disabled persons.
a.) Membership shall be open to: -
1. All persons with a disability.
b.) Persons admitted under clause 3(a).1 shall be required to complete a membership form, which will include a declaration of suitability to undertake pool activities.
c.) Each disabled member shall be entitled to bring two relatives/friends to each session. These relatives/friends are not entitled to be present in the absence of the disabled member, or if the disabled member is unable to swim. These relatives/friends shall be enrolled as club members.
d) Family membership— although the general rule is that the club allows only 2 relatives or friends, the families of disabled members can apply for family membership to include up to 2 adults and any children under 16. All family members are expected to pay membership subscriptions.
e.) Juniors (16 years or under in the year of payment) shall at all times be accompanied or be under the supervision of a responsible adult.
f.) Helpers may not bring visitors.
g.) Concessions to Clauses 3c, 3d & 3e may be granted on application to the Committee. The decision of the Committee shall be final. On approval, visitors may attend pool sessions on payment of the appropriate fee. All persons admitted under this concession, shall be enrolled as temporary members of the club for insurance purposes.
h.) Any non-disabled member or carer may not attend the pool session without their disabled member. However, a non disabled member may attend in the capacity of carer to another disabled member which needs to be communicated at session registration.
i.) Members acting in the capacity of a designated Club Volunteer Helper for that session shall be entitled to bring their children under the age of 16 for that particular swim session providing they are registered members.
j.) Turtles Swimming Club is unable to provide 1:1 support for disabled members for the duration of the swimming session. Disabled members requiring a high level of support need to bring their own carer (who will also need to be registered as a member or a guest) who will be responsible for that member both in and out of the water.
k.) Membership shall not be limited in any way subject to compliance with the conditions above and, with the exception of the following criteria:
(1) The committee may decide and publish a maximum club membership number and implement a waiting list should this number be reached, the implementation date and policy for managing such a waiting list must be published 2 months prior to implementation.
(2) The committee may decide and publish a maximum pool capacity for each swimming session. Any member who arrives at registration after that threshold has been reached will either be turned away or be instructed to wait at poolside until authorised to enter the pool by the Senior Committee member present, (Chair, Chief Instructor, H&S rep, Secretary etc). The authorising party may use their discretion based upon water utilisation to authorise entry into the water. The committee must publish the maximum pool capacity 2 months prior to implementing.
l.) The committee reserves the right to waive membership fees at its entire discretion.
m.) The prioritisation and allocation of resources is decided by the qualified instructors present at any swim session. These instructors will be identified as ‘Swim Teachers’. Swimming tuition is available to all members, but priority is given to disabled members. No member has a ‘right’ to tuition or to a specific time period of tuition.
n.) The committee and its volunteers can not be responsible for organising/ delivering transport to the membership.
4. Officers & Committee Members
a) The officers shall consist of: -
b) The Committee shall consist of the Officers, together with six other members to be elected at the AGM, by ballot if necessary. At least three of the elected Committee shall be disabled.
c) A Quorum for the Committee shall be fifty percent (50%) of its elected Committee Members.
d) Each member of the Committee shall have one vote. The Chairman shall have ONE vote only, that being the casting vote.
e) The Committee shall have the power to fill vacancies and appoint such other members as they deem necessary. Such members shall have no vote.
f) The Committee shall have the power to discipline club members for any reported and proven offence including contravention of: -
The rules and regulations of the Council and the Pool Management
5. Disciplinary Procedures
a) The committee reserve the right to take action against members whose behaviour may be detrimental to others. Aggressive or unruly members will be warned as a first step but the club’s Disciplinary Procedures will be enforced should there be a reoccurrence.
d) If the Reviewing Sub-Committee is not
satisfied that the evidence is sufficient to support an offence under
‘Committee, Clause 4 (f), this shall be recorded in the minutes.
f.) If the Reviewing Sub-Committee is unable
to agree a unanimous recommendation,
a majority decision will prevail.
Having made their recommendations, the Reviewing Sub-Committee will have no
further involvement in the proceedings.
g) The Chair must inform the member(s)
directly involved in writing, of the Reviewing Sub-Committee’s findings. The
Chair must also inform the accused member(s) of the details of the
allegation together with a summary of the evidence.
At the appeal the accused member(s) may be accompanied by a friend. If the
accused member(s) fail to appear before the Committee Meeting, the case may
be heard in their absence, providing the Chair of the meeting is satisfied
that the accused member(s) had been properly informed of the date, time and
place of the meeting and that the meeting may proceed in their absence.
6. Annual General Meeting
a) The Annual General Meeting (AGM) shall be
held on the second (2nd) Saturday in May, or at such time and place as may
be determined by the Committee, provided that every General Meeting except
the first, shall be held not more than fifteen months after holding the last
b) The Notice of the Meeting shall be
publicly posted at least twenty-one (21) days before the Meeting.
c) In the absence of the Chair or Vice-chair,
the Meeting may elect a Chair from the members present at the meeting.
d) The business at the AGM shall include:-
7. Extra-Ordinary General Meeting
b) The Meeting shall discuss only the business for which the meeting was called.
c) A Quorum for the Extra-Ordinary General Meeting shall be fifteen (15) members personally present, three (3) or more of whom shall be Committee members.
d) Any EGM must be held within 45 days of being called. The Meeting must be publicised to all members via a visible notice at the pool and via the member's email addresses supplied. The Motion proposed at the meeting must also be communicated with the above.
a) The Treasurer, or appointed nominee, shall
present at the AGM an audited account of the state of affairs of the Club,
made up to the 31st of March.
a) Subscriptions, for membership of the Turtles Swimming Club, are to be set and communicated to the membership 60 days ahead of any proposed change and any change to the membership rates will be recorded at the AGM as part of the Treasurer's Report.
A Visitor Fee shall become payable under Clause 3f, as set at the AGM.
Subject to the following provisions of this clause, the Constitution may be
altered by a resolution passed by not less than two thirds of the Members
present and voting at an Annual General Meeting. The Notice of the Annual
General Meeting must include Notice of the Resolution, setting out the terms
of the alteration proposed.
If the Committee decides that it is necessary or advisable to dissolve the
Charity it shall call a Meeting of all the members of the Charity, of which
not less than 21 days notice (stating the Terms of the Resolution to be
proposed) shall be given. If the Proposal is confirmed by a two-thirds
majority of those present and voting, the Committee shall have the power to
realise any assets held by or on behalf of the Charity.